How to Keep Track of Volunteer Hours

how to keep track of volunteer hours

If you’re wondering how to keep track of volunteer hours, there are a variety of options available. You can use spreadsheets, Automated time tracking software, or even Excel hours logs. Here are some ideas to make the process more enjoyable for volunteers. You can also offer incentives to those who are able to log the most hours for your cause.

Excel hours logs

Volunteer hours logs are essential to keep track of volunteer work. The time spent on different tasks must be properly managed so that resources are effectively utilized. An Excel spreadsheet can help volunteers keep track of their hours. The program is easy to use and comes with several features. One of the key features is that it can be easily edited and saved in a variety of formats. In addition, it helps volunteers to understand their roles and what they are expected to do. This prevents them from getting involved in activities that are not productive.

When you make use of an Excel hours log, you can also keep track of how many hours you have worked during a day. You can easily enter your time spent in a spreadsheet by creating a table and subtracting the start and end times. For example, if you have spent 14 hours at a museum, you can record that amount in an Excel hours log.

Keeping track of volunteer hours manually can be cumbersome and time-consuming. However, if your organization works with many volunteers, you may find that it’s more convenient to automate the time tracking process. Ideally, you will enter the information into a spreadsheet so you can easily search through the hours logs and tally them up. Another option is to use an online time tracking system such as Google Sheets. These systems are available in the cloud and can help volunteers self-report their hours as well.

Keeping track of volunteer hours is critical for your organization’s success. It will help you demonstrate the impact of your program and help you win grants. The log will also let you show off the value of your volunteers and allow your organization to acknowledge their work and thank them for their commitment.

While an Excel hours log is not strictly required by the BSA, it can be an excellent tool for tracking volunteer hours. Some organizations require an official log for its volunteers, so that they can track their return on investment (ROI) and measure the success of the program.


A spreadsheet can be an effective way to keep track of volunteer hours. Volunteer organizations often provide a template for volunteers to use to track their hours. Spreadsheets can be helpful for small volunteer programs that only need to keep basic data. However, this method limits the organization’s ability to record all the data it needs to know about its volunteers and is time-consuming. Fortunately, there is now automated hour-tracking software available for organizations of all sizes.

Spreadsheets can also be useful for organizations that have many programs. These organizations may want to track the number of volunteer hours poured into each program to better plan resources. Using spreadsheets can help coordinate volunteers by recording their attendance by date. Additionally, they offer reporting functionality. However, spreadsheets are not ideal for managing historical data.

Another way to keep track of volunteer hours is to create a time log document. This document should be formatted in a way that it can easily be read and analyzed. It can also help track the volunteer’s performance. It allows the organization to determine which volunteers deserve recognition and reward.

Using a Google Form to track volunteer hours is another great option. A Google form can be shared with the organization or shared on the company’s website. After the volunteer completes the form, it will be uploaded into the spreadsheet. It can also be used as a quiz or survey.

Before you begin importing your volunteer hours, you need to ensure that all the data is accurate. If it is not, make sure you remove all the unnecessary information and make sure all the volunteer information is updated. This will make the next step a lot simpler. Refer to the template and chart at the bottom of the page to make sure everything is accurate.

Volunteer tracking can be a time-consuming and difficult task. The lack of standard guidelines can make this process very cumbersome. Creating a systematic process for tracking volunteer hours will help you manage tasks and ensure that all volunteers are held accountable.


The Givefinity app allows people to track their volunteer hours. It syncs with your mobile calendar and lets you export your calendar. The app asks for information such as the time of the activity, the organization, and the category of activities. When you click on a particular activity, you can read more about the organization and view the supervisor’s profile.

Givefinity has a free plan for individual users and a paid enterprise-level plan for organizations. The free plan allows you to track and report on your volunteer activities, and you can easily set goals. The app allows you to track your activities in real-time and assign them to your desired goal.

Givefinity’s mission is to inspire people to become more generous. It began as an initiative for students to volunteer in their community. But the founders noticed that many students weren’t enjoying the experience. As a result, they decided to make the volunteer experience more rewarding. The Givefinity app helps volunteers track their hours and presents the sacrifice in an easy-to-understand way. The name Givefinity derives from the concept of infinite reward and infinite giving.

Volunteer hour tracking can be a crucial tool for nonprofits to use as part of recruitment and evaluation efforts. By using this software, nonprofits can keep track of their volunteers’ hours and track their impact. With accurate data on hours, nonprofits can increase their likelihood of receiving matching grants and other important funding.

Volunteer time tracking is an essential part of any nonprofit’s volunteer management system. Not only does it give an organization a clearer picture of the impact of their volunteers, it also helps organizations get a competitive edge when applying for grants. This can lead to better outcomes in your organization. Whether you’re applying for a foundation grant or are a small-scale nonprofit, knowing how many hours a volunteer is logging will help you apply for financial rewards.

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